For Commercial Office Buildings

COI Compliance Built for Commercial Office Managers

Commercial office buildings require ongoing compliance tracking for building service vendors, tenant build-out contractors, and property-level insurance. SmartCOI keeps your entire portfolio compliant.

Upload 50 COIs Free

The Compliance Challenges You Know Too Well

Complex vendor ecosystems

Office buildings rely on a wide range of service vendors — from HVAC and elevator maintenance to security and janitorial. Each vendor has different insurance requirements, and managing them across a portfolio multiplies the complexity.

Tenant build-out contractors

When tenants renovate their spaces, their contractors need proper insurance. Coordinating COI collection for tenant-hired contractors you don't directly manage is a compliance headache.

Portfolio-wide visibility

Managing compliance across multiple office buildings means scattered spreadsheets, inconsistent standards, and no single view of your portfolio's compliance status.

How SmartCOI Solves It

Multi-property dashboard

See compliance status across your entire office portfolio in one view. Drill into any property to see vendor details, expiring certificates, and compliance gaps.

Standardized compliance templates

Set coverage requirements once and apply them across all properties. Ensure every vendor meets the same standards whether they work in one building or ten.

Bulk upload with AI extraction

Upload stacks of COIs at once. AI extracts vendor names, coverage types, limits, and dates in seconds — no manual data entry required.

Typical Vendors You're Tracking

Commercial Office Buildings managers commonly track COIs for these vendor types:

Janitorial & cleaning services

HVAC maintenance companies

Elevator service providers

Security companies

Fire protection services

Electrical contractors

Plumbing contractors

Window cleaning services

Parking management companies

General contractors (tenant build-outs)

What Property Managers Are Saying

“We manage 8 Class A office buildings. SmartCOI gave us portfolio-wide visibility into vendor compliance for the first time. No more per-building spreadsheets.”

Michael R.

VP of Property Management

“Tenant build-out season used to mean a flood of contractor COIs to process. Now vendors upload directly and SmartCOI handles the rest.”

Patricia W.

Building Manager

“The compliance templates saved us weeks of setup. We configured our requirements once and rolled them out across all properties in an afternoon.”

David L.

Director of Operations