For HOA & Community Associations
COI Compliance Built for HOA & Community Association Managers
HOAs and community associations hire dozens of vendors for common area maintenance, pool services, and landscaping. SmartCOI automates the COI tracking that protects your association and its members.
Upload 50 COIs FreeThe Compliance Challenges You Know Too Well
Board liability concerns
HOA board members face personal liability if an uninsured vendor causes damage or injury on community property. Tracking vendor insurance is a fiduciary responsibility, not just paperwork.
Volunteer-managed compliance
Many HOAs rely on volunteer board members or part-time managers to track vendor insurance. Without dedicated staff, compliance tracking falls through the cracks.
Seasonal vendor rotation
Pool companies in summer, snow removal in winter, holiday lighting — HOAs constantly rotate seasonal vendors, each needing insurance verification before they start work.
How SmartCOI Solves It
Simple enough for volunteer boards
SmartCOI's intuitive interface means board members don't need training. Upload COIs, set requirements, and the system handles the rest — compliance tracking anyone can manage.
Vendor self-service portal
Send vendors a link to upload their own certificates. AI verifies coverage instantly. No back-and-forth emails, no manual data entry.
Automated expiration management
SmartCOI notifies you and your vendors before certificates expire. Automated follow-ups ensure vendors renew on time without board members chasing paperwork.
Typical Vendors You're Tracking
HOA managers commonly track COIs for these vendor types:
What Property Managers Are Saying
“As a volunteer board president, I don't have time to chase vendor insurance certificates. SmartCOI automated the entire process for our 150-home community.”
Barbara W.
HOA Board President
“We had an incident with an uninsured landscaping company that cost our association $15,000. SmartCOI ensures that never happens again.”
Mark J.
Community Association Manager
“At $79 a month, SmartCOI costs less than one hour of our attorney's time. The liability protection alone makes it worthwhile.”
Diane L.
HOA Treasurer
Simple, Transparent Pricing
14-day free trial, no credit card required. All tiers include all features.
Related Resources
Ready to Automate COI Compliance?
Join property managers who spend minutes — not hours — on insurance compliance. 14-day free trial, no credit card required.
Upload 50 COIs Free